Legal Administrator

Company Profile

Sumitomo Corporation of Americas (SCOA) is an integrated global trading company active in a range of commercial ventures. It imports and exports raw materials, and goods and has diversified activities in businesses throughout the Americas. These activities include investments and financing, coordination and operation of urban and industrial infrastructure projects, providing transportation and logistics services, developing natural resources, distribution of steel and other products, and developing and managing real estate. SCOA is the largest subsidiary of Sumitomo Corporation (SC), one of Japan's major integrated trading and investment business enterprises with operations in a wide array of businesses, organized into seven industry focused segments, Energy, Automotive, Social Infrastructure, Agri-Food & Life Science, Construction & Transportation, Real Estate, Mineral Resources, and Energy Innovation Initiatives. Visit www.sumitomocorp.com and www.sumitomocorp.com/en/us/scoa for more information.

Job Summary: 
We are looking for a high caliber legal administrator with administrative support experience to join our legal team. The candidate will assist in maintaining our contract lifecycle management tool, Ironclad. In addition, they will support the team’s goals, current projects and handle day-today administrative duties. 

Duties/Responsibilities:

• Create and update Workflows on Ironclad.
• Organize and maintain contract files (electronically and hard copy) using Ironclad.
• Assist on developing contract management best practices and implement contract management process throughout subsidiary companies
• Process new agreements for review by legal counsel and approval through various departments (using the contract management process).
• Monitor all contract deadlines and conditions.
• Respond to internal contract inquiries; provide internal business partners contract details.
• Provide general support and assistance to legal counsel.
• Maintain document database system (iManage), entity management system (hCue).
• Support with E-billing matter management tool (Legal Tracker).
• Book travel for attorneys and submit expense reports on behalf of attorneys (Concur).
• Maintain training calendar for all internal/external trainings provided by SCOA Legal Department.
• Maintain Legal Liaison list (legal contacts within SC Group companies).
• Utilize Monday.com to manage individual projects and group projects.
• Assist with other administrative tasks as needed. 

Job Specific Knowledge/Skills & Abilities

Required:

• Demonstrable proficiency with contract management software
• Self-motivated, strong work ethic and the ability to efficiently prioritize.
• Excellent time-management and organizational skills with a focus on details.
• Proficient computer skills, Microsoft Office Suite (Word and Excel).
• Operational experience with legal spend and legal related technologies.
• Demonstrated ability to work cross-functionally and globally, with the ability to consult, build relationships, and/or indirectly influence enterprise-wide or cross-functional teams 

Education, Certification and Experience: 

Required:

• Bachelor's degree or equivalent business experience.
• 3+ years experience in a similar role 

Physical Requirements:

• Hybrid work style (2 days in office and 3 days remote work)

Please note that there is no visa sponsorship provided for this position.

Equal Employment Opportunity Policy Statement

Sumitomo Corporation of Americas (SCOA) is committed to the principle of equal employment opportunity for all employees and to providing employees with a work environment free of discrimination and harassment. All employment decisions at Sumitomo are based on business needs, job requirements and individual qualifications, without regard to race, color, religion or belief, national, social or ethnic origin, sex (including pregnancy), age, physical, mental or sensory disability, HIV status, sexual orientation, gender identity and/or expression, marital, civil union or domestic partnership status, past or present military service, family medical history or genetic information, family or parental status, or any other status protected by the laws or regulations in the locations where we operate. Sumitomo will not tolerate discrimination or harassment based on any of these characteristics.