Internal Audit Sr. Coordinator

Sumitomo Corporation of Americas (SCOA) is an integrated global trading company active in a range of commercial ventures.  It imports and exports raw materials, and goods and has diversified activities in businesses throughout the Americas.  These activities include investments and financing, coordination and operation of urban and industrial infrastructure projects, providing transportation and logistics services, developing natural resources, distribution of steel and other products, and developing and managing real estate.  SCOA is the largest subsidiary of Sumitomo Corporation (SC), one of Japan's major integrated trading and investment business enterprises with operations in a wide array of businesses, organized into six industry focused segments, Metal Products; Transportation & Construction Systems; Infrastructure; Media & Digital; Living Related & Real Estate; and Mineral Resources, Energy, Chemical and Electronics. 
Visit www.sumitomocorp.com for more information.

Internal Audit Sr. Coordinator

88k-107k
 

Job Summary:

An Administrator is responsible for providing administrative support to the department team (“Team”) and members, ensuring the smooth and efficient operation of the Team. This role involves managing the Team operations and processes, coordinating schedules, assisting with documentation, maintaining internal audit records, and supporting the Team with day-to-day tasks to help ensure sound governance, effective internal control and sufficient risk management across such organizations and group companies (“Auditees”) of SCOA and Sumitomo Corporation (“SC”) group as located in the Americas. In the mid-term career planning, based upon his/her job performance and intent, he/she can be promoted to Professional Grade as an entry level internal auditor.

Duties/Responsibilities:

• Responsible for General Manager (“GM”) secretary work.
• Manage calendars, schedules, and meetings for the Team.
• Coordinate meeting and appointment for the Team, with the Auditees and/or SC group members, travel arrangements, expense settlements, generating documents, and correspondence for the coordination.
• Organize and maintain internal audit documentation, including documents, data and information submitted and received from the Auditees, draft and final reports, working papers, and correspondence.
• Facilitate communication between/amongst the Teams, relevant SCOA departments, SC group organizations and the Auditees to gather data and information.
• Assist in the preparation and distribution of working papers and supporting documentation.
• Prepare and update document format in the internal audit processes, and proofread documentation including notification, reports and presentations.
• Maintain and update databases, filing systems, and record-keeping processes including disposal after appropriate retention period.
• Assist the Team with projects and initiatives, track the progress of them and ensure deadlines are met.
• Completing projects as assigned.
• Serve as the point of contact for the Team with other departments in SCOA, and with the Auditees and SC group organizations supported by the GM and/or Managers of the Team.
• Handle inquiries from Team members, SCOA management, and external stakeholders regarding the internal audit processes and activities.
• Coordinate and manage onboarding and offboarding inquiries of the Team members.
• Perform other administrative duties as requested by the GM and the Team members.

Job Specific Knowledge/Skills & Abilities
 

Required:

• PC literacy including MS Office (Word, Excel, PowerPoint, Outlook, Teams, Copilot)
• Ability to learn and understand basic level accounting

Preferred:

• Ability to learn and understand basic level of control processes
• Bilingual in Japanese and English both reading, writing, and speaking/translation skills

Education, Certification and Experience:
 

Required:

• Bachelor’s degree in business or related area or equivalent experience
• 7+ years related work experience in business operations and/or corporate administrations.

Physical Requirements:

• Hybrid work style: Minimum 2 days in the office and 3 days remote work

Please note that there is no visa sponsorship/support provided for this position.

Equal Employment Opportunity Policy Statement
Sumitomo Corporation of Americas (SCOA) is committed to the principle of equal employment opportunity for all employees and to providing employees with a work environment free of discrimination and harassment. All employment decisions at Sumitomo are based on business needs, job requirements and individual qualifications, without regard to race, color, religion or belief, national, social or ethnic origin, sex (including pregnancy), age, physical, mental or sensory disability, HIV status, sexual orientation, gender identity and/or expression, marital, civil union or domestic partnership status, past or present military service, family medical history or genetic information, family or parental status, or any other status protected by the laws or regulations in the locations where we operate. Sumitomo will not tolerate discrimination or harassment based on any of these characteristics.