HR Administrator

Company Profile

Sumitomo Corporation of Americas (SCOA) is an integrated global trading company active in a range of commercial ventures. It imports and exports raw materials, and goods and has diversified activities in businesses throughout the Americas. These activities include investments and financing, coordination and operation of urban and industrial infrastructure projects, providing transportation and logistics services, developing natural resources, distribution of steel and other products, and developing and managing real estate. SCOA is the largest subsidiary of Sumitomo Corporation (SC), one of Japan's major integrated trading and investment business enterprises with operations in a wide array of businesses, organized into seven industry focused segments, Energy, Automotive, Social Infrastructure, Agri-Food & Life Science, Construction & Transportation, Real Estate, Mineral Resources, and Energy Innovation Initiatives. Visit www.sumitomocorp.com and www.sumitomocorp.com/en/us/scoa for more information.

Job Summary:

Split responsibilities to support the Chief People Office with administrative tasks including scheduling meetings, helping in the preparation of presentations, paying invoices, creating expense reports for Chief People Officer (CPO) , and other administrative tasks associated with HR and employee benefits administration.

Duties/Responsibilities:

1. CPO secretary tasks and CPO Office administrative tasks

• Administrative support for the CPO
• Meeting and appointment management, travel arrangements, expense settlements, generating documents, and correspondence.
• Sorting and distributing incoming correspondence, including mail, faxes, and publications.
• Maintaining department files by updating existing files, creating new ones, preparing files for storage, and ensuring disposal after the appropriate retention period
• Completing projects as assigned.

2. Benefits-related tasks

• Assist in overseeing the Company Wellness Program, including managing events and
  expenses.
• Ensure that all benefits-related invoices are paid on a timely basis.
• Track roster of employees on STD/FMLA/State Family Leave.
• Create packages for terminating employees.
• Update and enroll the dependents of expatriates in our benefits platform.
• Assist management in communications about the benefit/HR programs.
• Provide support and assistance during the Open Enrollment period.
• Run reports as requested and access data from our benefits platform.
• Provide annual upload of employee benefit mandated filings.
• Assist employees with basic questions and direct them accordingly.
• Keep our Intranet site current and offer suggestions to improve it.

Job Specific Knowledge/Skills & Abilities
Required

• Knowledge of HR-related systems.
• Excellent written and verbal communication skills
• Proficiency in MS Word, Excel and Power Point
• Maintain the confidentiality of employee personal information

Education, Certification and Experience:

Required

• At least 3 years of experience working in an HR-related role
• Bachelor’s degree in human resources, Business Administration, or a similar field

Physical Requirements:

• Hybrid work style: Minimum 2 days in the office
• Flexible schedule to be in the office as-needed for events and projects

Please note that there is no visa sponsorship provided for this position.

Equal Employment Opportunity Policy Statement

Sumitomo Corporation of Americas (SCOA) is committed to the principle of equal employment opportunity for all employees and to providing employees with a work environment free of discrimination and harassment. All employment decisions at Sumitomo are based on business needs, job requirements and individual qualifications, without regard to race, color, religion or belief, national, social or ethnic origin, sex (including pregnancy), age, physical, mental or sensory disability, HIV status, sexual orientation, gender identity and/or expression, marital, civil union or domestic partnership status, past or present military service, family medical history or genetic information, family or parental status, or any other status protected by the laws or regulations in the locations where we operate. Sumitomo will not tolerate discrimination or harassment based on any of these characteristics.